Roles & Permissions
Advanced access control from company to contract
Control who sees what, and who can do what – across every level of your organization.
With Inhubber, you assign granular access rights for users, teams, and external partners.
Ensure sensitive data stays protected, while collaboration stays productive and compliant.
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Trusted by over 8000 happy users
Full flexibility across four permission levels
Inhubber lets you define roles and responsibilities at every layer of your contract workspace — from organization-wide admins to folder editors and document-specific viewers.
Company level
Admin – Manages users, domains, templates, and system settings.
Employee – Standard user with workspace/folder-level permissions.
Creator – Can create and edit, but not sign documents (ideal for interns).
Employee – Standard user with workspace/folder-level permissions.
Creator – Can create and edit, but not sign documents (ideal for interns).
Workspace & folder level
Maintainer (workspace) — Manages workspace structure and participants.
Viewer (workspace) — Read-only access to workspaces.
Editor (folder) — Can create, edit, and organize documents in assigned folders.
Viewer (folder) — Read-only access to specific folders or subfolders.
Viewer (workspace) — Read-only access to workspaces.
Editor (folder) — Can create, edit, and organize documents in assigned folders.
Viewer (folder) — Read-only access to specific folders or subfolders.
Contract level
Grant access to internal or external users for a single contract. Define view, edit, comment, or sign rights without exposing unrelated content.
What makes Inhubber’s access control so powerful
Multi-level access management
Control visibility at company, workspace, folder, and contract level. Build secure, scalable permission structures for any team or organization.
Role-based collaboration
Assign roles tailored to each stakeholder — internal or external. Limit access to exactly what’s needed, with no risk of oversharing.
Organized folder structures
Apply roles to specific folders or subfolders. Let teams focus on relevant documents while keeping everything else protected.
Audit-ready permission tracking
Every permission change is logged and traceable. Stay compliant with audit trails that document who had access to what — and when.
Data leak prevention
Sensitive content is protected by design. Whether it’s HR, legal, or finance — each unit gets controlled visibility.
Enterprise-grade security
All access is encrypted, roles are domain-aware, and external invites are strictly permission-bound. You stay secure — end to end.
Benefits
Advanced access control that enhances collaboration, reduces risk, and supports compliance
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Up to
0%
fewer access-related errors
Granular permissions eliminate guesswork and unauthorized access.
Up to
0%
faster onboarding
Quickly assign preconfigured roles — without IT overhead.
Up to
0%
audit traceability
All access rights and changes are logged and available on demand.
Customer stories
“Powerfully simple”
Our clients love how easy it is to manage contracts and improve the efficiency of their business.
Automatic deadline monitoring is a real game changer for us. We used to manage deadlines manually in Excel spreadsheets, which was naturally error-prone. Now Inhuber ensures that we are notified in a timely manner about upcoming termination periods. This has already saved us from unnecessary costs.
After evaluating several software solutions, we chose Inhubber – not only because it offers a web-based solution that’s accessible from anywhere, but also because of the flexibility in structuring contracts. We wanted the option of storing our contracts in clearly structured categories and areas that perfectly fit our organization.
Inhubber has fundamentally changed the way we handle our contracts by providing a user-friendly and efficient platform that ensures complete transparency. This change has led to significant time savings, particularly through improved organization and accessibility of data. In the financial sector, it is especially useful as it helps keep track of costs and deadlines, making it an essential tool for our sustainable growth.
Thanks to Inhubber, it is now much easier and faster to rent out apartments, and I can even rent them out across the country without having to be there.
We missed cancellation deadlines several times simply because no one remembered that the contract still existed and should be terminated. This led to unnecessary costs that we wanted to avoid.
The advantages I see with Inhubber are, firstly, usability, meaning it’s easy to use for our team members and business partners. The second major advantage I see with Inhubber is the whole issue of data security, data availability, and more.
Award winning CLM software
Inhubber is recognized as one of the best Contract Lifecycle Management tools.
FAQ
Can’t find the answers to your questions?
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Can I include both internal and external participants in a workflow?
Yes, Inhubber lets you add colleagues and external partners with defined roles — viewer, signer, or reviewer.
Can I customize the order of approval and signing?
Absolutely. You can define a linear, parallel, or fully custom sequence for each workflow.
What happens if someone doesn’t act on a task?
You can configure escalation rules that notify the next responsible person or escalate to a manager automatically.
Do participants need an Inhubber account?
No. External users can sign or review documents via secure email links without needing to register.
Is it possible to change roles after a workflow has started?
Yes. As long as a participant hasn’t signed yet, you can reassign roles or remove participants.
How are participants notified about their tasks?
Via automated email notifications when the document becomes active or when their task is due.
Can I track the status of each workflow step?
Yes. Inhubber provides real-time status tracking for reviews, signatures, and overall progress.
What permissions does each participant have?
Viewers can see documents and timelines. Signers get signing rights. Roles come with predefined access levels.
How are documents and files secured?
All files are encrypted and stored in a secure cloud infrastructure compliant with the highest data protection standards.
Is version control supported in workflows?
Yes. Every change is automatically versioned, ensuring full transparency and traceability.