One platform for hospitality contracts

Inhubber provides a centralized platform where all contracts from every property — including hotels, restaurants, event venues, and franchises — are stored, structured, and easy to access. You can organize agreements by location, department, supplier type, or contract category, ensuring clarity across the entire organization. Role-based access control allows each property to see only the documents relevant to them, while headquarters maintains full oversight. Workflows, reminders, and approval steps can be standardized across all properties, ensuring consistent processes and eliminating differences between locations. This reduces operational confusion, supports better decision-making, and creates a unified view of contractual obligations across the entire chain.

Yes. Inhubber is specifically designed to make collaboration with external partners seamless. Vendors, staffing agencies, maintenance partners, and freelancers can review, comment on, and sign contracts without needing to create an account. They simply receive a secure link and complete the process in a few clicks. This eliminates onboarding friction and reduces delays typically caused by tool access issues. All signatures are legally binding and recorded in the audit trail. This feature is especially valuable for hospitality businesses working with a high volume of external partners who change frequently, such as cleaners, caterers, entertainers, event suppliers, and seasonal staffing companies.

Hospitality businesses experience dramatic workload fluctuations during holiday seasons, tourist peaks, events, and festival periods. Inhubber simplifies the management of seasonal contracts by providing customizable workflows that allow teams to quickly draft, approve, and sign agreements with temporary staff and short-term service providers. Automated reminders ensure teams do not miss contract start or end dates, while metadata tags make it easy to filter seasonal agreements. Because external partners can sign without creating an account, onboarding them is fast and efficient. This helps hotels and restaurants stay operationally agile during busy times while maintaining full transparency and compliance.

Absolutely. Inhubber centralizes all types of operational contracts — including catering services, housekeeping, laundry, equipment rental, building maintenance, security, and event partnerships — into one secure repository. Each contract can be tagged by service type, supplier, property, or department, making it easy to locate and manage. Workflows can be adapted to different contract categories, ensuring the right people review or approve each agreement. Staff can track renewal dates, service obligations, performance requirements, and financial terms, ensuring that no agreement is overlooked. This integrated approach reduces miscommunication, improves supplier coordination, and helps maintain high service quality across all operations.

Inhubber uses end-to-end encryption, secure cloud storage, and strict access controls to protect sensitive hospitality documents like HR contracts, payroll data, franchise agreements, financial documents, and owner relations reports. Administrators can set fine-grained permissions so only authorized users can view, edit, or approve specific files. All activity is logged in an audit trail, providing full visibility into who accessed or modified a document. Regular security updates, compliance with GDPR, and multi-layer authentication keep your data safe from internal and external threats. This makes Inhubber a reliable solution for handling confidential and legally sensitive documents across multiple properties.

Yes. Inhubber allows you to assign role-based access rights at the document, folder, or workspace level. This means each department — housekeeping, F&B, procurement, HR, finance, front office, or event management — can access only the contracts relevant to their responsibilities. Sensitive documents, such as employment agreements or financial contracts, can be restricted to specific users or managers. This ensures compliance, protects confidential data, and prevents accidental edits or unauthorized sharing. For multi-property businesses, permissions can also be tailored by location, making it easy to give each site access only to its own agreements while corporate teams oversee everything from above.

Inhubber’s AI automatically reads and analyzes contracts to extract important information like renewal dates, termination clauses, service-level expectations, warranty periods, pricing terms, and notice periods. This eliminates manual data entry and reduces the risk of overlooking key obligations. Once extracted, these details are displayed in a structured way, making it easy for teams to understand contract conditions at a glance. The AI also detects duplicate or outdated documents and highlights potential inconsistencies. This is especially valuable for hospitality businesses managing large volumes of vendor agreements, equipment rentals, and staffing contracts where missing a key date can have operational consequences.

Yes. Inhubber enables fully customizable approval workflows that can involve multiple departments, managers, or property-level teams. You can define step-by-step sequences for legal review, financial validation, operational approval, and final signature. Each step includes assigned owners, deadlines, and automated notifications. This ensures contracts move through the organization quickly and transparently, avoiding delays caused by unclear responsibilities. For multi-location businesses, workflows can be standardized across all properties or customized to fit local needs. This structure improves consistency, reduces process errors, and helps ensure that all contracts meet company standards before they are signed.

Yes. Inhubber allows you to attach and manage metadata such as service frequency, delivery expectations, pricing, quality metrics, and fulfillment requirements. Combined with audit trails and version histories, this provides a clear picture of how suppliers perform over time. Teams can evaluate whether vendors meet their contractual obligations, renew relationships with confidence, or address performance issues early. For hospitality businesses relying heavily on outsourcing and partnerships — from maintenance to catering — this visibility helps maintain service quality, enhances accountability, and supports better long-term vendor management decisions.

Most hospitality teams can get started with Inhubber in just a few days. The onboarding process includes setting up folder structures, defining access rights, and configuring workflows for different contract types. Existing agreements can be uploaded in bulk, and the AI automatically extracts key data, making them instantly searchable. Training sessions are tailored to different departments and roles, ensuring even non-technical staff can use the system confidently. Because external partners do not need an account to sign or review documents, rollout happens smoothly across all properties. This fast implementation allows businesses to start benefiting from improved visibility and efficiency almost immediately.