Contract management with Excel is still a common practice in 2021.

At Inhubber, we have developed a platform that is intuitive, clear, and yet large enough to act as a contract management solution on its own. At the end of 2020, we integrated Share Point, providing our users with an ideal solution to transfer and constantly exchange their data. Thus, the use of Inhubber is very multi-functional.

SharePoint can be used for process management, team collaboration, and also as a web content manager. For this reason, SharePoint and Office 365 are used in many companies as a platform to support the implementation of various digitization strategies.

People still like to use Excel for contract management. However, if your organization already uses SharePoint or Office 365, then it makes sense to use contract management compatible with it as well. After all, using contract management software not only benefits users and customers but also the IT department.

Inhubber contract management thus represents an additional expansion stage. With a professional solution, contracts can be stored highly secure and linked intelligently.

Contracts are often very coordination-intensive. They require approvals at various points in the company or joint work on documents. Access to SharePoint results in very tight integration with applications such as Word. This means that users can also work on contract documents in parallel in a familiar environment.

There are also advantages for IT: If a central platform can be used instead of many individual products, the IT department’s expertise in the strategic platform grows. Training and maintenance work is thus reduced.

By using a unified SaaS solution, such as Inhubber, there is no need for additional applications, because Inhubber already brings essential functionalities for contract management. These functions are used to maintain contract properties, similar to a central Excel list. Besides, documents can be organized under labels. This already results in optimal handling of current contracts.

Since SharePoint and Microsoft 365 do not solve all problems, it is deceptive to believe that you can manage your contracts through this alone. After all, the following functions are missing here:

No automatic reminder functions for deadlines

• Contents are difficult to find again
• Costs, notes, tasks, and deadlines from a contract file cannot be viewed at a glance, but have to be extracted laboriously from individual documents
• Graphical reports cannot be displayed

It quickly becomes clear: an “Excel spreadsheet template “, SharePoint, or the folders on your server cannot offer the benefits of a fully comprehensive cloud-based contract management solution in the long run.

Inhubber elegantly covers these functions:

• Individual maintenance of notes, tasks, and deadlines.
• Automatic reminder of notices and deadlines
• Navigation between labels and contract files
• Filing of new documents
• The digital signature of all file formats
• End-to-end audit trail
• Holistic 360° view of all documents and master agreements
• Simple structure and search function to quickly find contacts and information
• Department- or user-specific access authorizations
• Ability to pull all documents as a CSV table

Conclusion:

Inhubber is thus the advanced solution of Excel spreadsheets and Microsoft when it comes to contract management alone.

Argument No. 1: digital contract management saves time.

With digital contract management, you can access the documents you need directly at any time, from any location and via any terminal device. Searching through files or folders on your PC is tiresome and time-consuming.

Argument No. 2: People work better together

Digital contract management brings structure to processes. It facilitates collaboration, contracts and documents can be accessed by anyone who has the rights.

Argument No. 3: Your information is secure

Access rights are essential for secure storage of contracts. A good contract management system comes with the appropriate security by default. In addition, systems that store your files on German servers offer GDPR compliance and thus maximum data security.

Argument No. 4: You create optimal working conditions

Working in a home office or on the road becomes much easier thanks to flexible access to documents – and can thus make a noticeable contribution to family-friendliness in the company and a good work-life balance.

Many employees see online contract management as an opportunity to work more flexibly.

Argument No. 5: Documents are easy to find

Thanks to search functionality and individual structure with the help of labels, you can find any document in a digital contract repository very quickly. This is a user-friendly function that saves you time and protects your nerves

Argument No. 6: You save paper and spare your nerves

With a digital contract management system, you not only reduce the consumption of paper, but you also save a considerable amount of money by reducing printing costs. In times of sustainable business management, this helps to protect nature and our trees.

An efficient online contract filing system keeps you and your employees free – so you don’t have to deal with an annoying contract chaos, but can fully focus on your core business.

Inhubber as the solution for digital contract management and e-signature

Inhubber is a complete digital document and management solution to automate your contract management process. The software includes built-in e-signatures and numerous integrations such as AI for contract analytics and blockchain technology for a constant audit trail.

Price range: costs range from 25 euros for individuals to 5 euros per user for large companies. All e-signatures are included for free.

Why choose Inhubber? It is a complete solution for secure collaboration, management and contract tracking. It is a complete contract lifecycle management solution that will save you a lot of time and money in your organization. The simplicity of the system means that no training is required and it can be used immediately.

The flexibility of the platform means that it can support almost any business process that requires document management and electronic signatures.

We have already been dealing with the topic of digitization in the company for more than two years. When INHUBBER approached us with their smart contract solution, their digital signature and contract analysis using AI, the cloud-based application was tested at our company with a small team.

At first a coordination and familiarization meeting took place. When we met Ms. Elena Mechik, COO of INHUBBER, we had a good feeling after the first, detailed conversation and knew that this application can facilitate our daily work and work organization. Ms. Mechik explained the structure of the platform to us in an understandable and comprehensible way. Particularly noteworthy is that the application is very plausible and yet secure thanks to blockchain technology and thus fully meets the requirements of the GDPR.

With the help of the software, our employees can view contracts and all related information at any time. The automatic deadline reminder function helps us to ensure that we don’t miss any important deadlines. The users have the option to individually store deadlines and notes. The whole operation is very schematic and easy to understand. This is also one of the main reasons why more and more employees and departments have gradually become enthusiastic about it. The clear handling of the application enables our entire staff to familiarize themselves with it quickly. The digitization of the workplace is thus brought into focus and supports our employees to work paperless.

We use INHUBBER successfully within our company group and have been able to increase our productivity noticeably and save paper at the same time.

— Jan Taschlizki, CEO, TTI Group

Solution

The INHUBBER contract management solution supports us in signing contracts, managing company contracts and sharing contracts with our employees. Security is ensured by documenting every transaction in the blockchain. The blockchain guarantees us a secure contract organization while being easy to use. The smart contract solution protects our contracts from unauthorized access and helps us to retrace all steps of contract processing, if necessary.

Individually defined authorizations enable separate access rights for individual employees. However, if exceptionally a document should be sent to another department, it is possible by sending this document directly from the own filing system.

Before implementing INHUBBER, TTi relied on costly and inefficient paper processes. Thanks to INHUBBER, paper costs have been reduced by 50% and time to closing a contract has been shortened immensely. Customers, agents and employees are delighted.

One crucial feature was missing at the beginning: a connection to Microsoft SharePoint, so that we can access the contracts signed using the INHUBBER platform from all areas. The topic of integrating a SharePoint and other systems was in the pipeline at INHUBBER, so the implementation and building of a SharePoint integration was prioritized for us. Barely two months later, the whole thing was implemented and a large-scale roll-out in the company was planned.

Normally, no big introduction or training is needed, but at our request, short trainings as well as short videos were offered as training material for some users of our company.

Thank you INHUBBER for the great platform!