Free contract management Excel template – what do I really need?
SharePoint, contract management Excel template, or Inhubber – what do I really need? Managing contracts with Excel is still common practice, even in 2021. Microsoft SharePoint and Office offer good alternatives, but for many, they can be too complex or time-consuming to maintain.
At Inhubber, we’ve developed a platform based on experience — intuitive, clear, and yet powerful enough to serve as a complete contract management solution that goes far beyond Excel templates. At the end of 2020, we integrated SharePoint to provide users with the ideal solution for transferring and continuously exchanging their data. This makes Inhubber extremely versatile in its application.
SharePoint can be used for process management, team collaboration, and also as a web content manager. For this reason, many companies use SharePoint and Office 365 as a platform to support their digital transformation strategies.
Still, many organizations prefer using Excel templates for contract management. However, if your organization already uses SharePoint or Office 365, it makes sense to manage your contracts in a compatible way. Using dedicated contract management software not only brings benefits for users and customers but also simplifies processes for the IT department.
Free Excel contract management templates – Inhubber provides the solution
The Inhubber contract management platform represents a significant upgrade to traditional methods. With a professional solution, contracts can be stored and linked intelligently.
Contracts often require extensive coordination. They need multiple approvals across departments or collaboration on shared documents. Through integration with SharePoint, Inhubber enables seamless connectivity with applications like Microsoft Word. This means that users can work on contract documents simultaneously in their familiar environment.
There are also benefits for the IT department: when a central platform replaces multiple standalone tools, the IT team’s expertise in strategic platform management grows, while training and maintenance efforts are reduced.
By using a unified SaaS solution like Inhubber, no additional applications are needed. Inhubber already includes all essential functionalities required for contract management. These features allow users to manage contract properties—similar to a centralized Excel list—and organize documents using labels. This ensures optimal handling of active contracts.
However, since SharePoint and Microsoft 365 do not solve all challenges, it’s misleading to believe that contracts can be efficiently managed with these tools alone. The following features are missing:
- No automatic deadline reminders
- Difficult content retrieval
- Costs, notes, tasks, and deadlines from a contract file cannot be viewed at a glance — they must be manually extracted from individual documents
- No graphical reporting capabilities
It quickly becomes clear: an “Excel table template,” SharePoint, or local server folders cannot, in the long run, match the benefits of a comprehensive, cloud-based contract management solution like Inhubber.
Inhubber elegantly covers all these functions:
- Custom management of notes, tasks, and deadlines
- Automatic reminders for cancellations and contract deadlines
- Easy navigation between labels and contract folders
- Storage of new documents
- Digital signature for all file formats
- Comprehensive audit trail
- 360° holistic view of all documents and contract records
- Simple structure and search function to quickly find contracts and information
- Department- and user-specific access permissions
- Option to export all documents clearly as a CSV table
Conclusion:
Inhubber is the advanced solution beyond Excel spreadsheets and Microsoft tools when it comes to comprehensive and independent contract management.
