The digital signature saves time. It shortens the period between agreeing on rental terms and actually signing the lease contract. Electronic signatures are not only a convenient solution but also an absolutely secure way to sign a contract, as the entire process is 100% controlled by Inhubber. For fixed-term leases, a simple or advanced electronic signature is permitted. However, for step-rent agreements, the law requires a qualified electronic signature, which is currently still associated with very high costs.
Use digital signatures when renting out apartments or commercial properties to private or corporate clients. Surely you agree with us: “Print, sign, and scan” is tedious — and there’s a better way. That’s why digital contract management now replaces piles of paper on the desk. With Inhubber, you can process your contracts and attachments easily and securely in a fully digital way, save resources, and even do something good for the environment.
Digital signatures – current situation for many landlords
A potential tenant shows interest in an apartment, or a corporate client in a commercial property. The tenant contacts the landlord and answers a few questions. Then comes the property viewing. During the conversation, the landlord copies the tenant’s ID data and promises to get back in touch.
Digital signatures – how it could work in the future with Inhubber
A customer expresses interest in an apartment and receives a link to complete a self-disclosure form. The landlord reviews the data and schedules a viewing. After a successful viewing, the contract department adds the lease agreement to the customer’s digital workflow, using the previously provided data. The tenant then signs digitally with their electronic signature — all fully digital and free of charge.
Once the contract is signed, the accounting department automatically receives a task to request the SEPA direct debit authorization via the workflow. Deposit handling rules can also be defined individually in the process. At the end of the workflow, the property manager is assigned the task of handing over the apartment and submitting a digital handover protocol.
All this can be done by the tenant anywhere — on a tablet provided by the landlord, or from their own phone or computer. Finally, both parties electronically “sign” the contract in compliance with the eIDAS regulation. This process saves you a great deal of time and hassle — at no cost to your customers!
Inhubber ensures that your data cannot be altered afterwards
We offer a highly secure, cloud-based solution hosted in a certified German data center, guaranteeing maximum security and GDPR compliance.
The landlord can also see when and how often a prospective tenant has opened the contract before signing. You can even set an automated reminder to be sent after three days if the contract remains unsigned.
Inhubber brings artificial intelligence to your rental contracts
Inhubber’s AI can automatically extract key information from contracts, such as deadlines and termination dates. This eliminates manual transfer errors and significantly reduces process costs, as employees otherwise spend valuable time preparing, sending, tracking, merging, and handling documents. This allows your team to focus on what really matters — your customers.
Hardware and software for digital signatures
New systems often fail due to organizational barriers — installing new software or purchasing special hardware. With Inhubber, none of that is necessary! Our solution is ready to use immediately — on any device, whether smartphone or computer.
Inhubber covers the entire process
- Simple method for creating a legally binding digital signature
- Legal certainty for your digital signatures
- Long-term digital storage of contracts
- Certificate as proof of the signed contract
- Legally valid evidence in case of disputes
The digital lease – a major step toward fully digital renting
Digitization in the real estate industry has rapidly advanced in recent years, leading to faster and more convenient workflows for property owners and managers. Many housing companies have already digitized their rental processes — but often not end-to-end.
While steps like marketing, scheduling viewings, and communicating with applicants are already digital, the lease signing itself is still typically handled the traditional way. The digital signing of contracts is the logical continuation of a modern, efficient rental process — but legal hurdles have so far slowed its adoption.
Although handwriting a signature on a lease is quick, preparing and scheduling the appointment consumes valuable staff time. Even the signing meeting itself blocks at least 30 minutes. To save time, some landlords already send contracts by post — but that, too, has drawbacks.
Postal signing carries the risk of contract withdrawal (since it may count as a distance contract) and usually takes 11–14 days from preparation to final archiving.
Legal hurdles to digital signatures
The advantages of digitally signing rental contracts are obvious, but legal uncertainties have limited their use. By law, lease agreements do not require a written form, so a simple electronic signature is already binding — for instance, when a tenant signs a PDF with an image of their signature. However, such simple e-signatures are rarely accepted as valid evidence in court.
To achieve a level of security comparable to a handwritten signature, an advanced electronic signature (as provided by Inhubber) is needed. This type of signature reverses the burden of proof and, combined with strong identity verification, serves as robust legal evidence.
Electronic signatures can reduce the signing process to just a few hours while eliminating printing and postage costs — and protecting the environment. For landlords, the benefits are especially clear: no printing, no scanning, and perfect-quality digital archiving.
The legally compliant digital lease with Inhubber
Inhubber’s digital lease signature has overcome these legal barriers and provides a fully compliant electronic signing solution for rental contracts.
Simple use – Inhubber explains how
For landlords, ease of use was the top priority. No extra logins are required. Once all tenants have signed, the authorized signatories receive an email inviting them to sign. The process starts with a single click from the email — no separate identification needed.
If preferred, landlords can set up the workflow so that they sign before the tenants. Once all parties have signed, the finalized contract is sent to everyone via a secure email link.
Integration into existing systems
Inhubber’s digital lease module works independently of other Inhubber software, so even landlords unfamiliar with the platform can use it. The signature system does not provide templates — instead, landlords can upload their own contracts for digital signing.
With Inhubber, the entire rental process can now be securely encrypted and managed digitally from start to finish — with full legal compliance.
Secure, fast, and simple digital signing with blockchain
Inhubber uses blockchain technology to ensure maximum audit security and transparency throughout the entire signing process, regardless of file format. You can sign as many contracts as needed and always stay in control, as every change is automatically documented.
Digital lease agreements with Inhubber – making secure, paperless renting a reality.
