Automated Workflows
Smart automation for approvals and signatures
Say goodbye to manual follow-ups. With Inhubber, you can configure automated workflows that match your internal processes: define who reviews, approves, or signs — in any order, internal or external. Stay in control, even when things get stuck, with built-in escalation rules and smart notifications.
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Trusted by over 8000 happy users
Flexible, role-based workflows
Design contract workflows tailored to your organization. Assign reviewers, approvers, and signers — internal or external — in any sequence, without technical limits.
Smart reminders for pending actions
Never chase signatures manually again. Inhubber automatically reminds participants who haven’t acted — and lets you resend invitations instantly. You can also define escalation rules to decide who should be informed if the approval or review process gets stuck.
Adaptive workflow modeling & full visibility
Tailor workflows to match your business rules, roles, and decision logic — no matter how complex. Inhubber’s modeling flexibility adapts to your internal processes.
Track every step in real time: see who’s reviewed, who’s signed, and what’s still pending — no step is ever lost.
What makes Inhubber’s workflow automation smart and reliable
Custom workflow builder
Design and configure workflows that reflect your internal approval structures and business logic. Whether your process requires sequential reviews, multiple approval layers, or specific role-based decisions — Inhubber makes it easy to model, adapt, and reuse them. No coding or IT support needed — everything is done through an intuitive interface.
Internal & external collaboration
Invite both internal team members and external partners into your workflows. Assign them roles like viewer, reviewer, or signer — and define their permissions with precision. No account is required for external participants, and access is always secure. Collaborate with confidence across departments, organizations, or borders.
Smart signature routing
Control how and when documents are signed. With Inhubber, you can trigger signature requests based on your workflow rules: all at once, one after another, or in any custom order. Define dependencies, signing priorities, and fallback options — all while maintaining full traceability and legal compliance.
Automated escalation
Don’t let your workflows stall. If a reviewer or signer fails to act, Inhubber automatically sends reminders and escalates the task to the next responsible person based on your rules. You stay in control with custom escalation paths, ensuring every document keeps moving toward completion — without bottlenecks or delays.
Integrated file & permission management
Attach, organize, and control access to all files within your contract workflows. With Inhubber, you manage everything in one place — from standard contract fields to uploaded attachments and participant permissions. All files are versioned, encrypted, and securely stored, keeping your workflow both compliant and audit-ready.
Real-time tracking and notifications
Gain full visibility into every workflow in motion. See who has reviewed, signed, or is holding things up — all in real time. Get automatic notifications for each document status change, like “Active”, “Signed”, “Expired”, or “Archived”, and resend invitations instantly to avoid delays.
Benefits
All-in-one contract collaboration that saves time, reduces costs, and ensures compliance
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Up to
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faster turnaround
With automated approvals and escalations, your contracts move from draft to signature without delays.
Up to
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fewer follow-ups
Thanks to smart notifications, task reminders, and auto-escalation logic.
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0%
workflow transparency
All participants see their tasks, deadlines, and document status in real-time.
Customer stories
“Powerfully simple”
Our clients love how easy it is to manage contracts and improve the efficiency of their business.
Automatic deadline monitoring is a real game changer for us. We used to manage deadlines manually in Excel spreadsheets, which was naturally error-prone. Now Inhuber ensures that we are notified in a timely manner about upcoming termination periods. This has already saved us from unnecessary costs.
After evaluating several software solutions, we chose Inhubber – not only because it offers a web-based solution that’s accessible from anywhere, but also because of the flexibility in structuring contracts. We wanted the option of storing our contracts in clearly structured categories and areas that perfectly fit our organization.
Inhubber has fundamentally changed the way we handle our contracts by providing a user-friendly and efficient platform that ensures complete transparency. This change has led to significant time savings, particularly through improved organization and accessibility of data. In the financial sector, it is especially useful as it helps keep track of costs and deadlines, making it an essential tool for our sustainable growth.
Thanks to Inhubber, it is now much easier and faster to rent out apartments, and I can even rent them out across the country without having to be there.
We missed cancellation deadlines several times simply because no one remembered that the contract still existed and should be terminated. This led to unnecessary costs that we wanted to avoid.
The advantages I see with Inhubber are, firstly, usability, meaning it’s easy to use for our team members and business partners. The second major advantage I see with Inhubber is the whole issue of data security, data availability, and more.
Award winning CLM software
Inhubber is recognized as one of the best Contract Lifecycle Management tools.
FAQ
Can’t find the answers to your questions?
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Can I include both internal and external participants in a workflow?
Yes, Inhubber lets you add colleagues and external partners with defined roles — viewer, signer, or reviewer.
Can I customize the order of approval and signing?
Absolutely. You can define a linear, parallel, or fully custom sequence for each workflow.
What happens if someone doesn’t act on a task?
You can configure escalation rules that notify the next responsible person or escalate to a manager automatically.
Do participants need an Inhubber account?
No. External users can sign or review documents via secure email links without needing to register.
Is it possible to change roles after a workflow has started?
Yes. As long as a participant hasn’t signed yet, you can reassign roles or remove participants.
How are participants notified about their tasks?
Via automated email notifications when the document becomes active or when their task is due.
Can I track the status of each workflow step?
Yes. Inhubber provides real-time status tracking for reviews, signatures, and overall progress.
What permissions does each participant have?
Viewers can see documents and timelines. Signers get signing rights. Roles come with predefined access levels.
How are documents and files secured?
All files are encrypted and stored in a secure cloud infrastructure compliant with the highest data protection standards.
Is version control supported in workflows?
Yes. Every change is automatically versioned, ensuring full transparency and traceability.