Managing contracts has long been considered one of the most time-consuming and risky business processes. Missed deadlines, outdated templates, and manual tracking often result in costly mistakes. That’s why businesses are turning to digital contract management systems — and why Inhubber has been recognized by Capterra as the Best Free Contract Management Software in 2025.
Capterra’s annual report highlights solutions that are both powerful and accessible. The focus is on tools that help organizations of any size reduce contract chaos, ensure compliance, and improve collaboration — all without adding unnecessary costs.
Inhubber received this recognition after Capterra analyzed thousands of verified user reviews across four key parameters: functionality, ease of use, customer support, and value for money. With an overall score of 5/5 stars and more than 75 glowing reviews, Inhubber was ranked the highest-rated contract management software in this category.
Here’s how users describe their experience:
“Powerful search function and task tracking keep contracts organized while web-based signing and SSO make collaboration across teams smooth and quick.”
“Inhubber helped bring calm to our contract chaos and sped up how we handle signatures and client updates.”
“I love how easy it is to locate and organize contracts. Features like automatic reminders are particularly helpful for tech-driven businesses like ours.”
These reviews illustrate what we have always believed: contract management should be simple on the surface, but powerful in its engine.
Our CEO, Dr. Elena Mechik, compares Inhubber to a car: “The best software is like a car: the inside and outside feel simple and intuitive, but behind it is a powerful engine and process.”
Our CTO, Andre Sokolov, explains that Inhubber is “an intuitive interface backed by a strong engine of processes.”
And our Co-founder, Leonid Mechik, emphasizes that Inhubber is “not just software to buy, but a problem solver.”
That’s why we go beyond a trial period and offer a free basic version: so teams have enough time to explore real use cases, test workflows, and rethink internal processes that need improvement.
Best contract management software for enterprises
AI business process modelling
Enterprises face some of the most complex contract challenges. They manage thousands of agreements across subsidiaries, each with different compliance requirements. The risk of lost revenue or regulatory penalties is high.
This is where AI-driven business process modelling (BPM) comes into play. Inhubber allows enterprises to not only store and sign contracts but also to model, optimize, and automate workflows across departments and regions.
Instead of relying on rigid systems, organizations can design processes that reflect their specific business needs. For example, an enterprise can:
- Standardize approval steps for global procurement while leaving local teams flexibility.
- Use AI to identify bottlenecks and highlight clauses that might pose risks.
- Automatically trigger compliance checks before contracts are finalized.
📖 Read more: AI Business Process Modeling use case
With Inhubber, enterprises gain transparency across thousands of contracts and departments. What used to be chaos becomes a single, secure, and auditable system.
Best contract management software for small and medium businesses
Small and medium businesses (SMBs) don’t have large legal departments. Instead, contract management is often the responsibility of a founder, an operations manager, or a finance lead. That makes speed and simplicity essential.
With Inhubber, SMBs benefit from:
- Fast signatures that cut deal closing times from days to minutes
- Automated reminders that prevent missed deadlines
- Secure storage and encryption that match enterprise-level compliance standards
- Affordable pricing and free version that scale with company growth
German SMB case studies
Mvolution GmbH uses Inhubber to handle sensitive contracts with security in mind. Features like encrypted storage and reminder automation help the company stay compliant without adding administrative burden.
Read case study →
Another case study shows how Inhubber enabled a company to accelerate contract closings with digital signatures. Instead of waiting for physical documents, agreements were signed instantly, saving both time and costs.
Read case study →
For SMBs, Inhubber offers enterprise-grade functionality at SMB-friendly speed and cost.
Best contract management software for the public sector
Public administrations and utilities operate under strict compliance frameworks and tight budgets. They handle hundreds of supplier and service contracts, where transparency and audit readiness are essential.
Case study: City of Worms
The City of Worms implemented Inhubber to digitize contract management. By moving away from paper-based processes, they improved transparency, sped up access to documents, and ensured compliance with legal requirements.
Read case study →
Case study: Stadtwerke Clausthal-Zellerfeld
This municipal utility used Inhubber to centralize contract tracking. Automated deadline management and secure storage cut administrative workload by up to 80%.
Read case study →
For municipalities, Inhubber provides GDPR-compliant storage, blockchain-based encryption, and fully auditable logs — ensuring public accountability and efficiency.
Smart contract management with AI
Artificial Intelligence is transforming contract management. Contracts are more than documents; they are data sources filled with obligations, deadlines, and risks. AI helps organizations extract this information automatically, analyze it for risks, and trigger the right workflows.
For example, AI can:
- Detect risky clauses before contracts are signed.
- Automatically classify agreements by type or department.
- Generate reminders for deadlines without human input.
This reduces human error, saves time, and ensures no contract is ever forgotten.
Conclusion: Why Inhubber is the best contract management software in 2025
Inhubber has proven itself across industries — from enterprises to SMBs to municipalities. Its recognition as Capterra’s Best Free Contract Management Software in 2025 confirms what users already experience: a system that combines simplicity with powerful AI-driven processes.
Rated 5/5 stars by more than 75 verified users and trusted by organizations like OECD, Sharp/NEC, EDEKA, apetito, rebuy, IhreApotheken, Deutsche Investment, Stadtwerke Worms, and Clausthal-Zellerfeld, Inhubber is more than software. It’s a contract problem solver.
👉 Try Inhubber today — free version available
FAQ
Why is AI important in contract management?
AI enables companies to extract critical information automatically, identify risks early, and manage deadlines proactively. It saves time and reduces costly mistakes.
What are the top benefits of digital contract management?
Digital contract management ensures transparency, reduces risks, accelerates workflows, and secures sensitive information with encryption and audit logs.
What are the best contract management platforms in 2025?
Capterra’s 2025 report ranks Inhubber as the top-rated free contract management solution, with a 5/5 user rating. Other platforms exist, but Inhubber stands out for its simplicity, AI features, and free version. See full comparison here →
What are the risks of poor contract management?
Organizations risk missed deadlines, compliance violations, lost revenue, and wasted resources if contracts are handled manually or stored in silos.
How to choose the right contract management system?
Start by mapping your needs. Enterprises may require complex workflows, SMBs prioritize speed and affordability, and public entities focus on compliance. Look for security, AI features, and transparent pricing. Finally, test workflows with a free version — Inhubber offers one.
