Ansorge Logistik is a long-established, family-run logistics company based in Gersthofen near Augsburg. With around 500 employees, over 150 trucks — including 11 fully electric vehicles — and four locations in Germany and Italy, the company provides transport and logistics solutions across Europe.
In recent years, not only has the fleet grown, but also the number of contracts with suppliers, partners, and service providers. However, contract management relied on an outdated system — local software running on a 2001 server. It merely served as storage, with no automated reminders, no search function, and no secure access control.
As IT security risks increased and manual administration became more demanding, Ansorge Logistik decided to move to a modern, cloud-based solution. With Inhubber, the company transitioned to a centralized, secure, and AI-powered contract management system that brings transparency and saves time every day.
Before Inhubber, contract management at Ansorge Logistik was largely manual. Contracts were stored in different folders, and deadlines had to be checked individually. There were no automatic reminders for cancellations or renewals.
Markus Sauter, responsible for Accounting and Contract Management at Ansorge, recalls: “Previously, it was more of a contract archive. The deadlines were entered, but there were no notifications. Searching for contracts quickly was quite complicated.”
Data security was another major concern. The old server no longer received security updates, creating significant risks — especially in light of the company’s ISO certifications.
“The old program ran on a 2001 server, and since Microsoft no longer provides updates, we had major security gaps. We wanted something new that is encrypted and truly secure,” explains Sauter.
In addition to security, clarity and user-friendliness were key goals. The company needed a flexible solution that could be adapted easily and provide employees with clear information — without complex IT processes.
When choosing a new system, Ansorge placed great importance on flexibility and ease of use. After comparing several solutions, the company decided on Inhubber. A key factor was the ability to create and adjust metadata fields and contract views independently — without additional programming or support requests.
“It was important to us that we could manage the system ourselves. With other providers, you had to submit a support ticket for every small change. Inhubber allows us to add fields or filters independently — that saves a lot of time.”
Another advantage was the email-based reminder logic. Cancellations, renewals, or tasks are automatically reported and linked directly to the responsible employees. This ensures that all deadlines and contracts remain in view.
The onboarding process went smoothly. The Inhubber team supported Ansorge with training and personalized guidance to ensure a seamless transition.
“At first, it feels like a lot because the system offers so many options. But after a short familiarization, you realize how clear and intuitive it is. With the colors, subfolders, and custom views, it’s easy for everyone to understand.”
After the decision was made, the entire contract archive was gradually migrated to Inhubber. Ansorge used the opportunity to review, update, and clean up all contracts — removing duplicates and cancelling outdated or inactive ones.
Today, the company manages seven main areas with Inhubber: data protection, leasing, logistics, rentals, service agreements, freight forwarding contracts, as well as maintenance and subscriptions. Only the HR department is currently excluded.
Thanks to automated reminders and the central dashboard, employees can instantly see all upcoming deadlines, signature requests, and tasks — bringing clarity and structure to their daily work.
“When I log in in the morning, I immediately see upcoming deadlines, tasks, and signature requests. That tells me right away what I need to focus on. It used to be much more confusing.”
The integrated AI support is also used daily at Ansorge. Long contracts can be analyzed with just a few clicks, and the AI automatically creates concise summaries of key content.
“Especially in the logistics sector, many contracts are long and complex. With the AI summary, I can grasp a 40-page contract in just a few sentences. It saves an incredible amount of time.”
The introduction of Inhubber brought Ansorge Logistik clear, measurable benefits — with three key advantages standing out: transparency, security, and efficiency.
“For us, clarity, good information flow, and data security are the greatest benefits. In particular, blockchain encryption and data protection are essential for our ISO audits.”
Transparency in contract management has significantly improved. Employees now receive automatic email notifications when contracts are about to expire or can be renewed. Thanks to the standardized structure, documents can be found quickly and reliably.
The search function goes beyond contract names and covers all stored metadata.
“For example, I can enter a license plate number and immediately get to the corresponding leasing contract. Before, you had to click through countless folders — now it only takes seconds.”
The improved overview also has financial benefits. During data cleanup, five to ten outdated contracts were discovered that had continued running unnecessarily. Their termination led to annual savings of up to €10,000 (around 12% cost reduction).
In addition, Ansorge increasingly uses Inhubber for electronic signatures — especially for NDAs and data protection agreements. This replaces manual processes while meeting ISO requirements more efficiently.
For Markus Sauter, three features are particularly valuable in daily operations: “We use the deadline function, the AI summary, and the ability to add custom fields the most. This combination makes the system flexible and efficient. I can enter new information at any time without needing IT support.”
This flexibility ensures that the system continuously evolves with the company’s needs — whether new contract types are added or ISO requirements change.
Internal feedback on Inhubber has been consistently positive. Employees especially appreciate the clear structure and the ability to create personalized views.
“The overview is very pleasant for everyone. Each person can customize their columns and filters as needed. This allows teams to work much more efficiently than before.”
For new employees, onboarding is simple since all contracts are stored centrally and systematically. Even complex processes, such as contract reviews or approvals, can now be handled directly within the system.
In the coming months, Ansorge Logistik plans to further expand its use of Inhubber. The goal is to sign all NDAs and data protection agreements exclusively in digital form. In addition, AI features will soon be applied to maintenance and service contracts to automatically detect recurring deadlines.
“We see a lot of potential in Inhubber. Especially for new contracts and tasks, we want to make even greater use of its functions and further digitalize our workflows.”
In the long term, Inhubber is set to become the central platform for all contract-related processes — from drafting and signing to audit-proof archiving.
With Inhubber, Ansorge Logistik has completely modernized its contract management. What was once an insecure, manual filing system has evolved into an intelligent, automated solution that combines security, transparency, and efficiency.
Contracts, deadlines, and tasks are now centrally organized, audit-proof, and easily accessible to all relevant employees. AI summaries and automated notifications save time, reduce risks, and improve collaboration across departments.
“Inhubber has helped us simplify administration significantly. We now have better visibility, stronger security, and save both time and costs. The system simply fits the way we work.”
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