How Maag Recycling digitalized their contract management with Inhubber

Maag Recycling, a leading Swiss metal recycling company based in Winterthur, employs around 70 people. Ten staff members work in administration, while the rest are active on-site. With sustainability and resource efficiency gaining importance, Maag Recycling plays a crucial role in the circular economy. As the volume and complexity of contracts increased, the company began searching for a digital solution to manage contracts efficiently.

Before Inhubber, Maag Recycling managed its contracts using Excel spreadsheets and physical folders. Contract data was updated manually, deadlines were tracked in Excel, and documents were stored across different departments. This approach led to several issues:

• Decentralized Storage: Contracts were scattered across departments, making access difficult and inconsistent.
• Error-Prone Deadline Tracking: Missed termination dates resulted in costly automatic renewals.
• Time-Consuming Searches: During internal audits, finding the correct documents was a laborious task.
  “It was a constant challenge to manually track deadlines and quickly find contracts. One case in particular, where a missed termination date caused significant additional costs, made it clear that we needed to change.” – Amanda Knecht.

After evaluating several tools, Maag Recycling selected Inhubber. The platform met all their requirements and enabled a sustainable improvement in internal processes:

• Centralized Storage: All contracts are now centrally stored, clearly structured, and filterable—enhancing clarity and efficiency.
• Automated Deadline Monitoring: Inhubber sends timely alerts to reduce the risk of unwanted contract renewals.
  “With Inhubber, we can ensure that no deadline goes unnoticed. The system notifies us early, so we can take action. That’s a huge benefit and has already helped us avoid unnecessary extensions.” – Amanda Knecht.
• User-Friendliness: Its intuitive interface makes it easy to use, even without technical training.
  “Inhubber’s structure is very clear and easy to navigate. We can find everything quickly and access all the features without difficulty. That was a key criterion for us, as we didn’t want to conduct additional training.” – Amanda Knecht.
• Digital Signature: Contracts can be securely signed electronically—faster, more efficient, and paperless.
• Data Security and Compliance: Inhubber encrypts all data and stores it GDPR-compliantly within the EU.

The implementation of Inhubber went smoothly. Maag Recycling assigned an intern to set up the contract management structure and migrate all contracts into the new system. The process took approximately ten working days and was carried out in three phases:

1. Contract Upload and Digitization: All existing contracts were uploaded to the Inhubber system and digitized. The intern configured the contract structure according to Maag Recycling’s requirements and organized various contract types into appropriate categories.
2. Structuring and Optimization: After the initial upload, the team optimized the structure to make full use of Inhubber’s search and filter functionalities. New subfolders were created, and key data points for each contract were recorded so that all relevant information was included in the contract descriptions.
3. Review and Final Adjustments: Finally, Amanda Knecht reviewed all contracts to ensure the accuracy and completeness of the information. The implementation resulted in all contracts being centrally stored and uniformly structured.

Using Inhubber brought measurable improvements:

• Transparency and Accessibility: Contracts are now centrally stored, searchable, and easy to filter.
• “We used to spend a lot of time searching for specific contracts in various folders. Now we can find everything instantly using Inhubber’s search function. It saves us time and reduces frustration.” – Amanda Knecht.
• Reduced Risk: Automated deadline monitoring prevents costly automatic renewals.
• Digital Signature: The end-to-end contract process, from creation to signing, is faster and more flexible.
• Audit Readiness: Annual audits are now easy to prepare, with documents instantly available.
• High Usability: The system is self-explanatory and requires no formal training.
  “Inhubber is very intuitive. Our staff quickly got used to it, and we’ve had no issues with its use so far.” – Amanda Knecht.

Inhubber has elevated Maag Recycling’s contract management to a new level. Centralized storage, automated deadline tracking, and digital signatures have significantly improved efficiency and transparency.

“Inhubber is the ideal solution for us. Everything is now in one place, we can track deadlines, and sign contracts digitally. It saves us time and makes our work much easier. I recommend Inhubber to any company looking for a centralized, intuitive, and future-ready contract management solution. Inhubber has completely transformed our contract management. All contracts are now stored in one clear, central location, and the automatic deadline tracking ensures we don’t miss important dates—which not only saves time but also significant costs. The system is intuitive and easy to use, and its flexible structure lets us tailor the organization to our needs. Inhubber is the perfect solution for companies seeking efficiency and clarity in contract management.” – Amanda Knecht.