Contract management for recycling companies: How Maag Recycling manages contracts digitally with Inhubber

Maag Recycling is a Swiss metal recycling company with around 70 employees in Winterthur. As its contract portfolio grew, the company looked for a digital alternative to Excel spreadsheets and paper files. Inhubber enables centralized management of supplier, service, and other business contracts, with automated deadline tracking and electronic signatures.

Before implementing Inhubber, Maag Recycling managed contracts using Excel spreadsheets and paper files. Decentralized document storage, manual deadline tracking, and time-consuming contract searches made daily work more difficult. A missed notice period also resulted in additional costs. This approach led to several issues:

• Decentralized Storage: Contracts were scattered across departments, making access difficult and inconsistent.
• Error-Prone Deadline Tracking: Missed termination dates resulted in costly automatic renewals.
• Time-Consuming Searches: During internal audits, finding the correct documents was a laborious task.
  “It was a constant challenge to manually track deadlines and quickly find contracts. One case in particular, where a missed termination date caused significant additional costs, made it clear that we needed to change.” – Amanda Knecht.

Maag Recycling chose Inhubber as its central contract management software. The platform combines encrypted contract storage, automated notice period tracking, fast contract search, and electronic signatures. This enables the administrative team to organize contracts in a structured way and avoid unnecessary renewals:

• Centralized Storage: All contracts are now centrally stored, clearly structured, and filterable—enhancing clarity and efficiency.
• Automated Deadline Monitoring: Inhubber sends timely alerts to reduce the risk of unwanted contract renewals.
  “With Inhubber, we can ensure that no deadline goes unnoticed. The system notifies us early, so we can take action. That’s a huge benefit and has already helped us avoid unnecessary extensions.” – Amanda Knecht.
• User-Friendliness: Its intuitive interface makes it easy to use, even without technical training.
  “Inhubber’s structure is very clear and easy to navigate. We can find everything quickly and access all the features without difficulty. That was a key criterion for us, as we didn’t want to conduct additional training.” – Amanda Knecht.
• Digital Signature: Contracts can be securely signed electronically—faster, more efficient, and paperless.
• Data Security and Compliance: Inhubber encrypts all data and stores it GDPR-compliantly within the EU.

The implementation of Inhubber went smoothly. Maag Recycling assigned an intern to set up the contract management structure and migrate all contracts into the new system. The process took approximately ten working days and was carried out in three phases:

1. Contract Upload and Digitization: All existing contracts were uploaded to the Inhubber system and digitized. The intern configured the contract structure according to Maag Recycling’s requirements and organized various contract types into appropriate categories.
2. Structuring and Optimization: After the initial upload, the team optimized the structure to make full use of Inhubber’s search and filter functionalities. New subfolders were created, and key data points for each contract were recorded so that all relevant information was included in the contract descriptions.
3. Review and Final Adjustments: Finally, Amanda Knecht reviewed all contracts to ensure the accuracy and completeness of the information. The implementation resulted in all contracts being centrally stored and uniformly structured.

Using Inhubber brought measurable improvements:

• Transparency and Accessibility: Contracts are now centrally stored, searchable, and easy to filter.
• “We used to spend a lot of time searching for specific contracts in various folders. Now we can find everything instantly using Inhubber’s search function. It saves us time and reduces frustration.” – Amanda Knecht.
• Reduced Risk: Automated deadline monitoring prevents costly automatic renewals. The platform helps optimization in Manufacturing by allowing companies to centralize supplier, procurement, and production contracts with structured workflows, deadline tracking, and full compliance control.
• Digital Signature: The end-to-end contract process, from creation to signing, is faster and more flexible.
• Audit Readiness: Annual audits are now easy to prepare, with documents instantly available.
• High Usability: The system is self-explanatory and requires no formal training.
  “Inhubber is very intuitive. Our staff quickly got used to it, and we’ve had no issues with its use so far.” – Amanda Knecht.

Inhubber has elevated Maag Recycling’s contract Maag Recycling shows how recycling and waste management companies can move their contract management from Excel and paper files to a centralized digital platform. Inhubber makes contracts easier to find, monitors notice periods, and enables electronic signatures.

“Inhubber is the ideal solution for us. Everything is now in one place, we can track deadlines, and sign contracts digitally. It saves us time and makes our work much easier. I recommend Inhubber to any company looking for a centralized, intuitive, and future-ready contract management solution. Inhubber has completely transformed our contract management. All contracts are now stored in one clear, central location, and the automatic deadline tracking ensures we don’t miss important dates—which not only saves time but also significant costs. The system is intuitive and easy to use, and its flexible structure lets us tailor the organization to our needs. Inhubber is the perfect solution for companies seeking efficiency and clarity in contract management.” – Amanda Knecht.