Maag Recycling, a leading Swiss metal recycling company based in Winterthur, employs around 70 people. Ten staff members work in administration, while the rest are active on-site. With sustainability and resource efficiency gaining importance, Maag Recycling plays a crucial role in the circular economy. As the volume and complexity of contracts increased, the company began searching for a digital solution to manage contracts efficiently.

Before Inhubber, Maag Recycling managed its contracts using Excel spreadsheets and physical folders. Contract data was updated manually, deadlines were tracked in Excel, and documents were stored across different departments. This approach led to several issues:

• Decentralized Storage: Contracts were scattered across departments, making access difficult and inconsistent.
• Error-Prone Deadline Tracking: Missed termination dates resulted in costly automatic renewals.
• Time-Consuming Searches: During internal audits, finding the correct documents was a laborious task.
  “It was a constant challenge to manually track deadlines and quickly find contracts. One case in particular, where a missed termination date caused significant additional costs, made it clear that we needed to change.” – Amanda Knecht.

After evaluating several tools, Maag Recycling selected Inhubber. The platform met all their requirements and enabled a sustainable improvement in internal processes:

• Centralized Storage: All contracts are now centrally stored, clearly structured, and filterable—enhancing clarity and efficiency.
• Automated Deadline Monitoring: Inhubber sends timely alerts to reduce the risk of unwanted contract renewals.
  “With Inhubber, we can ensure that no deadline goes unnoticed. The system notifies us early, so we can take action. That’s a huge benefit and has already helped us avoid unnecessary extensions.” – Amanda Knecht.
• User-Friendliness: Its intuitive interface makes it easy to use, even without technical training.
  “Inhubber’s structure is very clear and easy to navigate. We can find everything quickly and access all the features without difficulty. That was a key criterion for us, as we didn’t want to conduct additional training.” – Amanda Knecht.
• Digital Signature: Contracts can be securely signed electronically—faster, more efficient, and paperless.
• Data Security and Compliance: Inhubber encrypts all data and stores it GDPR-compliantly within the EU.

The implementation of Inhubber went smoothly. Maag Recycling assigned an intern to set up the contract management structure and migrate all contracts into the new system. The process took approximately ten working days and was carried out in three phases:

1. Contract Upload and Digitization: All existing contracts were uploaded to the Inhubber system and digitized. The intern configured the contract structure according to Maag Recycling’s requirements and organized various contract types into appropriate categories.
2. Structuring and Optimization: After the initial upload, the team optimized the structure to make full use of Inhubber’s search and filter functionalities. New subfolders were created, and key data points for each contract were recorded so that all relevant information was included in the contract descriptions.
3. Review and Final Adjustments: Finally, Amanda Knecht reviewed all contracts to ensure the accuracy and completeness of the information. The implementation resulted in all contracts being centrally stored and uniformly structured.

Using Inhubber brought measurable improvements:

• Transparency and Accessibility: Contracts are now centrally stored, searchable, and easy to filter.
• “We used to spend a lot of time searching for specific contracts in various folders. Now we can find everything instantly using Inhubber’s search function. It saves us time and reduces frustration.” – Amanda Knecht.
• Reduced Risk: Automated deadline monitoring prevents costly automatic renewals.
• Digital Signature: The end-to-end contract process, from creation to signing, is faster and more flexible.
• Audit Readiness: Annual audits are now easy to prepare, with documents instantly available.
• High Usability: The system is self-explanatory and requires no formal training.
  “Inhubber is very intuitive. Our staff quickly got used to it, and we’ve had no issues with its use so far.” – Amanda Knecht.

Inhubber has elevated Maag Recycling’s contract management to a new level. Centralized storage, automated deadline tracking, and digital signatures have significantly improved efficiency and transparency.

“Inhubber is the ideal solution for us. Everything is now in one place, we can track deadlines, and sign contracts digitally. It saves us time and makes our work much easier. I recommend Inhubber to any company looking for a centralized, intuitive, and future-ready contract management solution. Inhubber has completely transformed our contract management. All contracts are now stored in one clear, central location, and the automatic deadline tracking ensures we don’t miss important dates—which not only saves time but also significant costs. The system is intuitive and easy to use, and its flexible structure lets us tailor the organization to our needs. Inhubber is the perfect solution for companies seeking efficiency and clarity in contract management.” – Amanda Knecht.

The P3 Clinic is a private acute care clinic specializing in psychiatry, psychosomatics, and psychotherapy, based in Germany. It currently operates with 26 beds and plans to expand to around 100 beds by 2026. With approximately 55 employees, the P3 Clinic is a young and growing organization — established just four years ago. As such, many processes are still in development or undergoing refinement.

When Yvonne Baumann joined the P3 Clinic as a project manager two years ago, Inhubber had already been introduced — but was hardly in use. Only a single contract had been uploaded, and there was neither onboarding nor active daily use. The main challenge: contracts were stored in decentralized locations on shared drives, with no deadline tracking or standardized structure.

Yvonne Baumann decided to start using the existing system actively from day one. She describes her experience as follows:

“I looked at it and started working with it fairly quickly – it was completely intuitive.”

Without any formal training, she was able to get started right away and found the interface self-explanatory:

“Most of it is self-explanatory. I rarely had to look anything up.”

Inhubber’s user interface proved to be clear, flexible, and practical — especially for smaller organizations with limited resources.

Today, the P3 Clinic actively uses Inhubber to manage around 60–70 contracts. External contracts are fully digitized and equipped with automated reminders. This ensures that no deadlines are missed and that critical contract renewals are never overlooked.

“If I enter everything correctly and set the reminders, I can completely rely on it — the matter is taken care of. Inhubber reminds me in time.”

According to Yvonne Baumann, Inhubber is particularly well-suited for small and mid-sized organizations — such as medical practices or tax consulting firms:

“Inhubber is not a major investment and can be implemented quickly. Many SMEs still keep their contracts in filing cabinets — for them, this would be a real relief in day-to-day work.”

“We are very satisfied. I really enjoy working with the tool. It’s a real asset.”

The P3 Clinic case study demonstrates that Inhubber can be implemented quickly and without extensive training — delivering immediate, tangible benefits in digital contract management, especially for smaller organizations.

Mvolution GmbH is now placing a strong focus on security! I am Stefan Wagner, CEO of mvolution GmbH.

As consultants, we have been working for the past 13 years with companies looking for digital solutions to operate more modernly and efficiently.

As experts in mobile apps, we develop mobile applications for our clients that offer an optimal, cross-platform approach.

With our work, mvolution GmbH actively contributes to digital transformation.

Strategic consulting — from concept and design to original development and marketing — is part of our daily work.

From my 20 years of experience as a CEO, I have learned that proper planning and structure of all projects, as well as the corresponding document management, are key elements of a stable company.

As we have steadily grown in recent years, keeping track of our contracts became increasingly difficult. Up to a certain point, I was able to keep all contracts in my head and remained aware of the key contractual details. However, over time, mistakes were made and important deadlines were missed.

In some cases, completing contract signings took several days due to delays from postal delivery or the need for multiple people to scan and send signatures.

There are also many deadlines and appointments that need to be monitored. At first, one doesn’t realize how many contracts gradually come up. Therefore, it is advantageous to have a sensible structure that covers everything. I found this structure in Inhubber.

As partners from the same industry, it is clear to us that we also rely on cloud-based, innovative solutions to carry out our work securely, quickly, and in an organized manner. Using an agile system is essential for entrepreneurs aiming to grow and adapt. What I particularly appreciate about Inhubber is the ease of use and the security of the solution.

Now I have access to my contracts from anywhere in the world. I receive instant notifications when a contract is about to expire or a deadline is approaching. Of course, I can also digitally sign contracts and have them signed. This also greatly facilitates collaboration with business partners.

I regularly use the dashboard to maintain an overview of all contracts and related tasks.

The volume of our contracts and projects is steadily increasing. I am grateful that we decided to go with Inhubber in time. Had we waited just a few months longer, the effort and cost of transitioning would have likely been much higher. It is reassuring to know that we have a company by our side that focuses on innovative technologies, high data security, and sustainability.

Unfortunately, sustainability is still often underestimated today, and with the support of Inhubber, we will continue investing in sustainable, environmentally friendly projects going forward. We are now saving more paper work than ever before.

By choosing Inhubber, mvolution GmbH significantly enhanced the security and efficiency of its contract management. With encrypted document handling, blockchain-based signatures, and streamlined workflows, Inhubber provided a future-ready solution that met the company’s high standards for data protection and compliance. The partnership enabled mvolution to focus on innovation and growth while relying on Inhubber for reliable, secure contract operations.

Stadtwerke Clausthal-Zellerfeld GmbH is a municipal utility company that manages a wide range of contracts in the areas of energy, water, and infrastructure. In a highly regulated sector, efficient and transparent contract management is crucial for meeting deadlines, minimizing risks, and controlling costs.
Before implementing Inhubber, the company faced significant challenges in managing its contracts.

Franziska Riefling, who is responsible for contract management at Stadtwerke Clausthal-Zellerfeld, describes the problems the company faced prior to introducing Inhubber and how the platform helped to resolve them.

For Stadtwerke Clausthal-Zellerfeld, the implementation of Inhubber marked a turning point, bringing more efficiency, transparency, and control over its growing number of contracts.

Before using Inhubber, contract management at Stadtwerke was highly decentralized. Contracts were stored either as paper files in binders or as digital files spread across various departments. Managing these documents was a manual process, and there was often no central overview of active contracts. This led to the following problems:

1. Missed deadlines
   Manual deadline tracking was unreliable. Termination and payment deadlines were often overlooked, resulting in unnecessary costs due to automatic renewals or late payments. The company missed important deadlines and had no structured system in place to monitor them automatically.
2. Lack of transparency
   Since each department had its own system for storing documents, neither the legal team nor upper management had a centralized overview of all contracts. Contracts were saved in various folders and formats, making the overall structure difficult to navigate. Searching for specific agreements was time-consuming and frustrating.
3. Duplicate contracts
   Without a centralized overview, errors occurred more frequently—such as the accidental signing of duplicate contracts—resulting in unnecessary costs and extra administrative work.
4. High time expenditure
   Managing contracts manually in paper format and basic Word lists was not only error-prone but also extremely time-consuming. Searching through binders and monitoring deadlines cost employees valuable time that could have been used more productively.

Franziska Riefling summarizes the situation: “We constantly had issues with missed deadlines, duplicate contracts, and unnecessary costs because we lost track of our agreements. It became clear that we needed a digital solution to eliminate these inefficiencies.”

After a thorough evaluation of several providers, Stadtwerke Clausthal-Zellerfeld GmbH chose Inhubber as its central solution for contract management.

The decision was based on several factors, with user-friendliness, centralized document storage, and automated dealine monitoring being the most convincing.

1. Centralized and Transparent Storage
   One of Inhubber’s key advantages was the ability to store all contracts in one central location. Instead of being distributed across departments, all contract documents are now stored in a structured, digital environment. With clearly organized workspaces, folders, and subfolders, contracts can be sorted by department, type, or project.
   This central storage simplifies access to all documents. Franziska Riefling notes:
   “With Inhubber, we finally have a complete overview of our contracts. It’s easy to use and saves us a huge amount of time since we no longer have to dig through multiple folders.”
2. Automated Deadline Monitoring
   Automated deadline tracking is one of Inhubber’s most powerful features and solves one of the biggest challenges the company faced before implementation.
   Inhubber automatically tracks contract terms, termination deadlines, and payment due dates. When a deadline is approaching, responsible employees receive timely notifications so they can act accordingly.
   This feature has already helped Stadtwerke avoid unnecessary contract extensions and reduce costs.
   “Automated deadline monitoring is especially important for us. We used to rely on manual lists, which were often inaccurate. Now we can be confident that no deadline goes unnoticed,” says Riefling.
3. Faster Access and Efficiency Gains
   Thanks to Inhubber’s powerful search and filter functions, Stadtwerke Clausthal-Zellerfeld can now find contracts in seconds—something that used to take much longer. The platform features an intuitive user interface that allows employees to search for documents by various criteria, speeding up the entire process.
   The technical department, accounting, and executive management in particular benefit from this new level of efficiency.
   “The efficiency gains are enormous. We used to spend hours searching for contracts. Today it takes just a few seconds to locate the right document and extract the necessary information,” explains Franziska Riefling.
4. Security and Access Control
   Another key benefit of Inhubber is security. Since all contracts are stored in the cloud, the company can ensure that contract documents remain secure—even in the event of a server failure or local data loss.
   The centralized and digital environment guarantees data integrity, while access rights can be clearly defined. Inhubber offers flexible permission levels, so only authorized staff can view or edit certain contracts.
5. Cost Savings Through Error Prevention
   By implementing Inhubber, the company not only improved efficiency but also achieved direct cost savings.
   Mistakes like the signing of duplicate contracts are now a thing of the past. Additionally, automated deadline tracking helps prevent costly automatic renewals.
6. User-Friendliness and Quick Implementation
   Another major advantage of Inhubber was how easy it was to implement and use.
   The city utility company did not require extensive IT integration, and after a short training session, employees were able to work with the system immediately.
   “The implementation was fast and straightforward. Our team adapted quickly and could start using the platform in no time,” says Riefling.

Although Stadtwerke Clausthal-Zellerfeld already uses Inhubber extensively, Franziska Riefling sees additional potential for the platform in the future.

The next steps include integrating additional departments and systematically digitizing older contracts.

“We’re not yet using Inhubber to its full capacity. But we plan to expand its use even further and also digitize legacy contracts,” Riefling adds.

Implementing Inhubber has revolutionized contract management at Stadtwerke Clausthal-Zellerfeld.
The utility company now benefits from centralized, transparent contract administration that reduces errors, ensures reliable deadline tracking, and significantly simplifies daily operations.

The platform has allowed the organization to save both time and money by drastically improving administrative efficiency.

“Inhubber helped us take our contract management to the next level. The central storage and automated deadline tracking have become indispensable for us. We would recommend Inhubber to any company looking to optimize its contract workflows,” says Franziska Riefling.

For Stadtwerke Clausthal-Zellerfeld GmbH, Inhubber is the ideal solution for addressing the complexities of contract management and sustainably improving operational efficiency.

“With Inhubber, we have completely transformed our contract management. The central storage and deadline automation not only help us stay organized but also prevent unnecessary costs from missed deadlines. The intuitive interface makes daily work much easier, and we can now manage our contracts quickly and efficiently. Inhubber has become essential to us, and I can confidently recommend it to any organization looking to improve its processes.”  – Franziska Riefling, Stadtwerke Clausthal-Zellerfeld GmbH