SAENTIS Family Office manages a large and diverse portfolio of contracts, including lease agreements with multiple tenants.
Lease agreements require particularly careful management. End dates, rent increases, index-linked adjustments, and graduated rent clauses all need to be monitored reliably over time.
SAENTIS chose Inhubber to replace time-consuming paper-based processes and gain a single, transparent view of its contracts. For around a year and a half, the team has been using the platform to store, sign, and manage contracts in one central place.
Before Inhubber, SAENTIS managed its lease agreements largely manually.
Each contract had to be printed in duplicate, sent to the tenant, signed, returned, and then filed in the appropriate folder.
The paperwork itself was only part of the challenge. Contract end dates, graduated rent increases, and index-linked adjustments also had to be tracked manually. As the number of contracts and tenants grew, this created considerable administrative effort and increased the risk of missing an important deadline or adjustment.
SAENTIS needed one system that could bring contracts and all relevant information together while making contract management more transparent and efficient.
Today, SAENTIS manages its contracts in one central digital workspace.
“Inhubber was the perfect fit for our family office. We now have a complete overview of all our contracts, structured by business unit and contract type. The documents we need are always easy to find, deadlines are tracked automatically, and nothing gets lost anymore.”
For SAENTIS, however, effective contract management is about more than organized storage. It is also about understanding what is contained in the contracts and identifying where attention may be required. Inhubber helps the team identify potential contract risks earlier and maintain a clear overview of important obligations.
Inhubber has also changed the way SAENTIS signs contracts with tenants.
Once the terms of a lease agreement have been discussed and approved, the document can be sent directly to the tenant through Inhubber for electronic signature.
There is no longer a need to print multiple copies, send paperwork back and forth by mail, or manually archive signed documents.
Once signed, the contract remains digitally available to both the tenant and SAENTIS. This creates a connected digital process from final agreement and signature through to ongoing contract management..
For SAENTIS, one of the biggest benefits of Inhubber is automated deadline tracking.
Lease agreements involve much more than end dates and renewals. They can include graduated rent increases, index-linked adjustments, and other time-sensitive provisions that are easy to overlook when many contracts are being tracked manually.
With Inhubber, relevant dates and contract information are stored centrally and monitored automatically. This reduces administrative effort and lowers the financial risk associated with missing an adjustment or contractual deadline.
After around 18 months of using Inhubber, the results are clear.
SAENTIS reports that the team now saves around 80% of the time previously required for contract management.
“What impressed us most was the 100% transparency, ease of use, and automatic identification of contract risks. Manual effort has dropped significantly — we save around 80% of the time compared with our previous process.”
The time savings are only part of the benefit. Inhubber gives SAENTIS a clear overview of its large portfolio of contracts and tenants, provides faster access to documents, and helps the team maintain tighter control over contractual obligations.
It is this combination of transparency and automation that makes the biggest difference in day-to-day work.
After around 18 months, Inhubber has become an established part of daily contract management at SAENTIS Family Office.
What previously required numerous manual steps and separate filing structures is now handled through one connected digital process. “We’ve been really happy with the product over the last year and a half. It makes our work easier and, above all, helps us keep track of a large number of different contracts and tenants. You could say we’ve gone from being a customer to becoming a real fan.”
With Inhubber, SAENTIS Family Office has transformed contract management from a paper-heavy, labor-intensive process into a centralized digital environment.
Contracts are stored, organized, and signed in one place, while important deadlines and contractual terms are monitored automatically — particularly valuable when managing a large number of lease agreements across multiple tenants.
The result: around 80% time savings, significantly less manual work, and 100% transparency across the contract portfolio.
For SAENTIS, Inhubber is more than a digital archive. It is a practical tool that simplifies everyday contract management, improves transparency, and helps ensure that important deadlines, adjustments, and contract risks are not overlooked.
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